Export Office 365 Public Folders to PST
Office 365 public folders assist organizations in sharing email, calendar, contacts, and other information within departments and across the organization to promote collaboration and improve communication. They allow users to securely access business information and have become an integral part of many business infrastructures. Organizations benefit from Office 365 public folders because they offer great flexibility, scalability and ease of integration with other Microsoft solutions. Nevertheless, there are situations when companies would want to export their public folders to PST files to be backed up, archived or migrated. Exporting to PST is essential as data is safely kept offline, the risk of data loss is minimized and it can be moved easily from one platform to another.
Public folder exports aren't always as clean as they should be. Years of accumulated emails, attachments, and calendar items mean the data volume alone can make things complicated. Getting everything out accurately isn't just a matter of clicking export — permissions and access control need reviewing, built-in export limitations can leave gaps in the output, and handling multiple folders at once adds a layer of complexity that catches a lot of teams off guard.
EdbMails Office 365 migration tool overcomes these problems and provides the overall solution for exporting Office 365 public folders to PST format. It facilitates export of all item details such as emails, attachments, calendar, contacts, tasks, permissions etc. EdbMails Office 365 migration tool, as a Microsoft-partnered software, gives a secure and authentic migration solution, with no need for any scripting, which means even non-technical users can use it.
Important features of EdbMails is it maintains the integrity of the metadata during export operation, which means the folder structures and data attributes are not changed at all. Automatic throttling management to perform the export operation without any interruption to the everyday tasks. The simplest, most secure, fastest, and easiest export operation is performed to export the Office 365 public folder to PST easily with the EdbMails tool.
Prerequisites for exporting Office 365 Public Folders to PST
- Install Microsoft Outlook with an Outlook profile on the machine on which the export is to be done.
- Make enough space on the machine drive to save the resultant PST file.
Steps to Export Office 365 public folders to PST using EdbMails
Step 1: Download and Install EdbMails application
- Download and install the EdbMails application on your computer running on Windows OS.
- Start the application and enter the required details and click the ‘Login’ button or click the ‘Start Your Free Trial’ button to continue.
- Select the ‘Office 365 Migration’ option.
- Choose the ‘Office 365 to PST Export’ option.
- Keep the default job name or click the 'New Job' button to enter a custom name.
- Click ‘Browse’.
- Choose the destination to save the exported PST files, making sure there's enough available disk space for storage.
Step 2: Connect to the source Office 365 server
- To connect to the source Office 365, click 'Add New Connection' for a fresh setup or pick an existing connection from the list and click 'Connect to Existing' to move forward.
- Select ‘Connect to Public folders’ and then click the ‘Next’ button to proceed.
- Select the preferred authentication method and click the 'Login' button to continue.
Connect to Office 365 server using secure modern authentication
- Log in to the Microsoft authentication page.
- Once you have authenticated successfully, choose the way that you want to load your mailboxes, then click 'Next'.
- To connect to the source Office 365, click 'Add New Connection' for a fresh setup or pick an existing connection from the list and click 'Connect to Existing' to move forward.
Step 3: Select Office 365 Public folders
- Select the public folders from the left pane and click ‘Next’ to proceed.
- Select the public folders from the left pane and click ‘Next’ to proceed.
Step 4: Start Office 365 Public folders to PST export operation
- Double-check the public folders selected for export, make sure the 'Action' is set to 'Export', then click 'Start Export'.
- You can keep a real-time watch on the export process status in the interface. After the export process is over, you will get a success message. EdbMails also gives you a full report of the export operation, which can be viewed by clicking on the button 'View Logs'.
- Once the export is completed, import the obtained PST file in Outlook and then check the exported items, including e-mail, calendar, contacts and other mailbox items.
- Double-check the public folders selected for export, make sure the 'Action' is set to 'Export', then click 'Start Export'.
Advantages of EdbMails for Office 365 Public Folders to PST Export
- Split the Output PST File
Large PST output files can become difficult to store and move around — EdbMails gives users the option to split large PST files into more manageable sizes. For businesses working with extensive public folder data, this keeps performance stable and makes storing or transferring the exported files far less of a headache.
- Free PST Viewer
Before committing to the export, the built-in free PST viewer lets users look through the PST content and confirm everything's in order. Nothing gets missed, and there's no guessing about what ended up in the output file.
- Free PST Merge Tool
Got multiple PST files that need to come together? The free PST merge tool combines them into a single file — cleaner to manage, easier to access, and far more organized than handling separate files from different sources.
- Incremental Export
EdbMails also has the feature called incremental export, which allows exporting only new and modified emails. In this way, export speed becomes faster, reduces data duplicate and avoids useless data transfer. Incremental export optimizes the export process because businesses are able to transfer data step by step.
- Free Trial Option
EdbMails provides a free trial where any company can check out how the software works before buying; with the free trial option, you can transfer 30 items. This way, users can get to know how the software works efficiently and effectively, as per their Office 365 public folder export needs.
